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Maricopa County Office of Vital Registration

Certified Copies of Arizona Death Certificates

 

Years Available:

    Our office issues certified copies of all Arizona death certificates.

 

What do we need certified copies for?

    Certified copies of death certified copies for Arizona death certificates are important documents and often are needed when managing wills and trusts, tax filings, amending real estate deeds, bank records, for benefits enrollment and other legal matters.

 

Who may apply for copies of Arizona death certificates?

    Arizona is a “closed” records state which means only certain parties may receive a copy of this important document. State law explains that only “eligible” applicants may apply for a certified copy of this important document. This is established by providing direct proof of relationship to the Decedent and may also require establishing the applicant’s “legal or other vital interest” in the death certificate.

     

    Common examples of establishing legal or other vital interest could include the applicant being named as a beneficiary in Will or Trust or the Decedent and the applicant being named jointly on financial documents. Please read the eligibility requirements tab below for more information.

 

Where do I find your offices?

    Our offices are located valley wide and accessed easily from major highways. We are open Monday-Friday from 8:00am-4:30pm. Please arrive by 4:00pm if you are needing to discuss a possible correction with one of our Deputy Local Registrars.

 

Need a certified copy of a death certificate from a different state?

 

More questions?

    Have more questions about Arizona death certificates, such as “How long does it take to register an Arizona death certificate and other questions?”, please read our helpful FAQ page.

 

How to apply for a certified copy?

 

Three Ways to Apply for a Certified Copy


In Person:

  1. Complete an application
  2. Sign your application
  3. Be ready to provide your valid, government issued photo ID with signature
  4. Bring any additional documents that may be required that establish eligibility such as proof of relationship and factual documents establishing legal or other vital interest
  5. Be ready to pay the appropriate fee

 

By Mail:

    Clear copies of FRONT and BACK of ID is REQUIRED
  1. Print and complete an application for the certified copies of the certificate you wish to order
  2. Sign your application
  3. Attach a clear photocopy of your valid, government issued photo ID with signature or have your signature notarized on the application form
  4. Include any additional documents that may be required that establish eligibility such as proof of relationship and factual documents establishing legal or other vital interest
  5. Include the fee per copy requested and check the accepted form of payment. Remember, NO CASH please through the mail
  6. Mail your signed application, copy of accepted ID, factual documents and proof of eligibility, acceptable payment type and fee with a self-addressed stamped envelope to:

     

    Office of Vital Registration
    PO Box 2111
    Phoenix AZ 85001

     

    **Allow 1-2 weeks for processing to receive your certified copy in the mail

 

Where to apply for out of state certificates.

 

Online:

VitalChek is your direct connection to order certified copies of Arizona vital records (with government seal). Order online through VitalChek and receive your eligible purchase by express mail. Additional fees apply. VitalChek is a third party company authorized by Maricopa County and the State of Arizona to offer this online application option. To obtain information and instructions for ordering Arizona vital records, please review the VitalChek website.

 

Acceptable Identification


Valid, Government Issued Photo ID and signature:

    Clear copies of FRONT and BACK of ID is REQUIRED
  • United States issued Driver’s License or Identification Card

  • United States Territories Driver’s License or Identification Card

  • United States Military Identification Card that contains bearer's signature (some do not)

  • Tribal Identification that contains bearer's signature

  • Passports – United States or Foreign issued

  • Visa – In a passport and the bearer's signature is on the passport not the Visa

  • Permanent Resident Card issued on or after May 11, 2010 which includes a signature

  • Resident Alien Card (Form I-551)

  • Employment Authorized Card (Forms I-766, I-688A or I-668B)

  • Temporary Resident Card (I-688)

 

Note: Expired, cracked, broken, taped or faded identification documents will not be accepted.

Eligibility Requirements

 

In Arizona, eligible applicants must prove their relationship to the person (Registrant) named on the death certificate and may also need to establish their legal interest in the request.

 

Examples of proving legal interest could include the applicant and the Decedent both being listed on property deeds or shared financial accounts, or the applicant being named as a beneficiary in a Will or Trust, for instance.

 

These requirements are in addition to providing a signed Application, clear copy of the applicant’s valid government issued, signed, photo ID and the appropriate fee. *All documents submitted will be reviewed and verified prior to fulfillment of the request.

 

Eligible applicants and the information needed to apply in addition to the application requirements above:

 

Applicant Death Certificate
Parent

The mother or father as listed on the decedent’s death certificate may apply. If not listed, the parent must establish legal interest

Spouse

The Decedent’s spouse must submit a certified copy of their official marriage certificate (church certificates and licenses are not acceptable) or must establish legal interest

Adult Brother/Sister

The adult sibling must submit proof of their relationship with the Decedent by providing a certified copy of applicant’s birth certificate showing they share 1 parent in common with the Decedent or establish legal interest

Adult Child

This individual must be at least 18 years of age or provide a certified court order of their emancipation. They need to provide a certified copy of their personal birth certificate naming the Registrant as their parent or provide a certified copy of a Tribal Affidavit of Birth (photocopies of non-certified records are not valid). If the adult child was born after 1950 in Arizona, a search can be done to verify this relationship or prove their legal interest in the request

Grandparent

The grandparent must submit proof of their relationship with the Decedent such providing a certified copy of the grandparent’s child’s birth certificate (i.e. the Decedent’s parent) or prove their legal interest in the request

Grandchild, Aunt, Uncle, First or Second Cousin

The grandchild, aunt, uncle, and first or second cousin must submit proof of their relationship with the Decedent such providing a certified birth or death certificates and/or a certified marriage certificate to establish direct lineage to the Decedent or prove their legal interest in the request

Non Family Member

An individual authorized by an eligible family member must submit a signed, notarized written notice from the eligible member with that member’s proof of relationship to the Decedent, in addition to the other application requirements above

Attorney

The retained lawyer must represent an eligible family member of the Decedent and provide their proof of that relationship or represent an eligible person with their proof of legal interest. They must provide a notarized letter signed by the attorney on their business letterhead that includes the attorney’s professional bar number. The letter must state clearly the reason for the record request and include the signed retainer agreement with the eligible family member

Government Agencies

These officials must provide a written request prepared on their agency letterhead stating the reason for the certified copy, include a copy of the documentation evidencing the need. The applicant must include a clear copy of their agency ID badge. Note, certain state agencies must apply directly to the State office

Non-Attorney Legal Interest

These applicants must provide documentation establishing clear legal interest to the Decedent. Examples include but are not limited to: Both the applicant and the Decedent named as joint property or title owners, shared financial accounts, the applicant is named beneficiary on Decedent’s insurance policies, Will or Trust

Genealogy

Arizona is a closed records state and this means that an individual seeking a record that is not yet public must provide proof of their eligible relationship to the Decedent or provide legal or other vital interest. If the requested record is public, the applicant may apply to the State office

Funeral Director

A licensed funeral director may only apply on behalf of an eligible family member as defined above

Private Investigator

These individuals must provide documentation of their business relationship with an eligible applicant, include proof of relationship or legal interest with the Decedent in addition to meeting the application requirements listed above

Fees


    $20.00 - Per certified copy

 

    $30.00 - For corrections. Fee includes the corrected certified copy

 

    $  5.00 - Non certified copy for Gov’t Agency use only

 

 

Accepted Forms of Payment


    MasterCard and Visa

 

    Money Order

 

    Cashier’s Check

 

    Cash is only accepted in person

 

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Four Locations:

 

Opening Dec. 1, 2014 West Valley
1850 N. 95th Ave.
Suite 182
Phoenix, AZ 85037
Click for Directions


Central Phoenix
3221 N 16th St
Phoenix AZ 85016
Click for Directions


East Mesa
4419 E Main St
Mesa AZ 85205
Click for Directions


West Phoenix
3003 W Thomas Rd
Phoenix AZ 85017
Click for Directions

 

Contact and Hours:

Ph: 602-506-6805
Hrs: 8:00am-4:30pm

Please arrive by 4:00pm

 

Fees:

$20.00-Certified Copy
$30.00-Corrections
$  5.00-Non certified copy for Gov’t Agency use only

 

Forms of Payment:
• Visa or MasterCard
• Money Order
• Cashier’s Check
• Cash
(in person ONLY)

 

How to Apply:
• In person
• By Mail
• Online (fees apply)