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Maricopa County Office of Vital Registration

Click here for the Upcoming Closure Schedule

What services does Vital Registration provide?

 

Certified Copies of...

 

Corrections to Arizona Certificates...

 

Registration of Vital Events...

 

How to apply for a certified copy?

 

Three Ways to Apply for a Certified Copy


In Person:

  1. Complete an application
  2. Sign your application
  3. Be ready to provide your valid, government issued photo ID with signature
  4. Bring any additional documents that may be required that establish eligibility such as proof of relationship and factual documents establishing legal or other vital interest
  5. Be ready to pay the appropriate fee

 

By Mail:

  1. Print and complete an application for the certified copies of the certificate you wish to order
  2. Sign your application
  3. Clear copies of FRONT and BACK of ID is REQUIRED
  4. Attach a clear photocopy of your valid, government issued photo ID with signature or have your signature notarized on the application form
  5. Include any additional documents that may be required that establish eligibility such as proof of relationship and factual documents establishing legal or other vital interest
  6. Include the fee per copy requested and check the accepted form of payment. Remember, NO CASH please through the mail
  7. Mail your signed application, copy of accepted ID, factual documents and proof of eligibility, acceptable payment type and fee with a self-addressed stamped envelope to:

     

    Office of Vital Registration
    PO Box 2111
    Phoenix AZ 85001

     

    **Allow 1-2 weeks for processing to receive your certified copy in the mail.

 

Where to apply for out of state certificates.

 

Online:

VitalChek is your direct connection to order certified copies of Arizona vital records (with government seal). Order online through VitalChek and receive your eligible purchase by express mail. Additional fees apply. VitalChek is a third party company authorized by Maricopa County and the State of Arizona to offer this online application option. To obtain information and instructions for ordering Arizona vital records, please review the VitalChek website.

 

Acceptable Identification


Valid, Government Issued Photo ID with Signature:

  • Clear copies of FRONT and BACK of ID is REQUIRED

    United States issued Driver’s License or Identification Card

  • United States Territories Driver’s License or Identification Card

  • United States Military Identification Card that contains bearer's signature (some do not)

  • Tribal Identification that contains bearer's signature

  • Passports – United States or Foreign issued

  • Visa – In a passport and the bearer's signature is on the passport not the Visa

  • Permanent Resident Card issued on or after May 11, 2010 which includes a signature

  • Resident Alien Card (Form I-551)

  • Employment Authorized Card (Forms I-766, I-688A or I-668B)

  • Temporary Resident Card (I-688)

 

Note: Expired, cracked, broken, taped or faded identification documents will not be accepted.

Birth Eligibility Requirements

 

In Arizona, applicants must prove their relationship to the person (Registrant) named on the Arizona birth certificate.

 

The requirements below are in addition to providing a signed application, clear copy of the applicant’s acceptable ID, any factual documentation or additional forms required and the appropriate fee. *All documents submitted will be reviewed and verified prior to fulfillment of the request.

 

Eligible applicants and the information needed to apply in addition to the application requirements above:

 

*Please note that hospital copies or uncertified birth certificates cannot be accepted.

 

Applicant Birth Certificate
Self

Is the person named on the birth certificate, also referred to as the “Registrant” and who is at least 18 years old or provides a certified copy of their court ordered emancipation

Family Member

The Registrant’s spouse, natural or adopted offspring, father, mother, grandparent, grandchild, brother or sister

Parent

The mother or father as listed on the child’s birth certificate may apply. A father who is not named on the birth certificate is eligible if he provides a certified copy court order naming him as the father of the Registrant. If the court ordered paternity directs this office to add the father to the child’s birth certificate, this change must be done before certified copies may be issued

Foster Parent

Foster parent of the Registrant must provide a letter on Child Protective Services letterhead stating the Registrant is still in the care of the Foster parent(s), signed by the case worker and dated within 30 days of the request. Include a copy of the case worker’s agency ID badge. This letter must state the child’s name, date of birth and the foster parent’s name. If a temporary guardianship, attach a certified copy of the Order for Temporary Guardianship showing the time frame for the guardianship. Updated Review Hearing documentation is required for orders with review hearing dates that have already

Grandparent

Grandparent must establish their relationship with the Registrant by providing a certified copy of their child’s birth certificate (mother or father of the Registrant) who is named on the Registrant’s birth certificate. If the grandparent’s child was born in AZ after 1950, our office can verify this relationship

Guardian of a Minor

The current legal guardian of the Registrant must provide a certified copy of the court order, Establishing Guardianship and Legal Custody. If a temporary guardianship, the guardian must provide a certified copy of the court order showing the time frame for the guardianship. Updated Review Hearing documentation is required for orders with review hearing dates that have already passed

Spouse

The spouse of the Registrant named on the birth certificate. The spouse must provide a certified copy of the official marriage certificate (church certificates and licenses are not acceptable) or provide a current joint financial account statement, co title on a vehicle or property, joint utility statement and a copy of the spouse’s acceptable ID, and a notarized permission letter from the Registrant allowing the spouse to make the request

Adult Brother/Sister

Adult siblings of the Registrant must be at least 18 years of age. They must also prove that they share 1 parent in common with the Registrant. This may be done by providing a certified copy of the applicant’s birth certificate listing 1 of their parents in common or provide a certified copy of a Tribal Affidavit of Birth (photocopies of non-certified records are not valid). If the sibling and Registrant were born in Arizona, our office can search AZ birth records from 1950 to present to verify the shared parent in common

Adult Child

Adult children of the Registrant must be at least 18 years of age. They need to provide a certified copy of their birth certificate that names the Registrant as their parent or provide a certified copy of a Tribal Affidavit of Birth (photocopies of non-certified records are not valid). If the adult child was born in AZ after 1950, our office can verify this relationship

Attorney Representing the Registrant

The attorney must submit a letter of request on his/her letterhead stating their professional relationship to the Registrant or Registrant's parent if the Registrant is a minor, signed by the attorney and containing the attorney’s bar number. The attorney must provide documentation stating the attorney has been retained by the Registrant

Attorney Representing the Biological Parent(s) in an Adoption Proceeding

The attorney must submit a letter of request on his/her letterhead stating their professional relationship to the Registrant's parent, signed by the attorney and containing the attorney’s bar number. The attorney must provide the signed retainer agreement with the Registrant or the Registrant's parent if the registrant is a minor or the attorney can have the biological parent(s) complete the Office of Vital Records' birth application and instruct the parent to enter the attorney's name and address on the application in the mailing address field. A copy of the parent's acceptable ID must be included with the application or the parent must sign the application in the presence of a notary. The application must be signed by the birth parent

Attorney Representing the Adoptive Parent(s) in an Adoption Proceeding

The attorney must submit a letter of request on his/her letterhead stating their professional relationship to the adoptive parent(s), signed by the attorney and containing the attorney’s bar number. The attorney must provide certified copy of a court record evidencing an adoption is pending and that the attorney represents the adoptive parent(s). If the court records are not available, the attorney can have the birth parent complete the Office of Vital Records’ birth application and instruct the parent to enter the attorney’s name and address on the application in the mailing address field. A copy of the parent’s acceptable ID must be included with the application or the parent must sign the application in the presence of a notary. The application must be signed by the birth parent. Note: The private attorney representing the adoptive parent(s) may request a certified copy of the amended birth certificate at the time the final order of adoption is submitted to the Office of Vital Records (OVR). The request must be in application format or on the attorney’s letterhead, contain the attorney’s state bar number, and contain the attorney’s signature

Adoption Agencies Representing Adoptive or Biological
Parent(s)

The adoption agency must provide a certified copy of court records which establish that an adoption of the registrant is pending and that the agency or private attorney represents the adoptive or biological parent(s). Note: If the court records are not available, the adoption agency can have the birth parent complete the Office of Vital Records’ birth application and instruct the parent to enter the adoption agency’s name and address on the application in the mailing address field. A copy of the parent’s valid government issued photo ID must be included with application or the parent must sign the application in the presence of a notary. The application must be signed by the birth parent. Requests from adoption agencies must be on agency letterhead, stating their professional relationship to the adoptive or biological parent(s), and must contain a notarized signature, or a signature along with a photocopy of the signer’s valid government issued photo ID

Government Agencies

Official agencies must provide a written request on agency letterhead stating the official business need for the request and include the factual documentation of the official business need. The applicant must sign the application and include a clear copy of their agency ID badge or notarize their signature on the letter if a badge cannot be provided. Agencies outside of Arizona must provide the appropriate fee in addition to the other application requirements above. Arizona state agencies shall apply direct with the State Office of Vital Records

Genealogy

Arizona is a closed records state and this means that an individual seeking a record that is not yet public must provide proof of their eligible relationship to the Registrant. If the requested record is public, the applicant may apply to the State office

Death Eligibility Requirements

 

In Arizona, eligible applicants must prove their relationship to the person (Registrant) named on the death certificate and may also need to establish their legal interest in the request.

 

Examples of proving legal interest could include the applicant and the Decedent both being listed on property deeds or shared financial accounts, or the applicant being named as a beneficiary in a Will or Trust, for instance.

 

These requirements are in addition to providing a signed Application, clear copy of the applicant’s valid government issued, signed, photo ID and the appropriate fee. *All documents submitted will be reviewed and verified prior to fulfillment of the request.

 

Eligible applicants and the information needed to apply in addition to the application requirements above:

 

Applicant Death Certificate
Parent

The mother or father as listed on the decedent’s death certificate may apply. If not listed, the parent must establish legal interest

Spouse

The Decedent’s spouse must submit a certified copy of their official marriage certificate (church certificates and licenses are not acceptable) or must establish legal interest

Adult Brother/Sister

The adult sibling must submit proof of their relationship with the Decedent by providing a certified copy of applicant’s birth certificate showing they share 1 parent in common with the Decedent or establish legal interest

Adult Child

This individual must be at least 18 years of age or provide a certified court order of their emancipation. They need to provide a certified copy of their personal birth certificate naming the Registrant as their parent or provide a certified copy of a Tribal Affidavit of Birth (photocopies of non-certified records are not valid). If the adult child was born after 1950 in Arizona, a search can be done to verify this relationship or prove their legal interest in the request

Grandparent

The grandparent must submit proof of their relationship with the Decedent such providing a certified copy of the grandparent’s child’s birth certificate (i.e. the Decedent’s parent) or prove their legal interest in the request

Grandchild, Aunt, Uncle, First or Second Cousin

The grandchild, aunt, uncle, and first or second cousin must submit proof of their relationship with the Decedent such providing a certified birth or death certificates and/or a certified marriage certificate to establish direct lineage to the Decedent or prove their legal interest in the request

Non Family Member

An individual authorized by an eligible family member must submit a signed, notarized written notice from the eligible member with that member’s proof of relationship to the Decedent, in addition to the other application requirements above

Attorney

The retained lawyer must represent an eligible family member of the Decedent and provide their proof of that relationship or represent an eligible person with their proof of legal interest. They must provide a notarized letter signed by the attorney on their business letterhead that includes the attorney’s professional bar number. The letter must state clearly the reason for the record request and include the signed retainer agreement with the eligible family member

Government Agencies

These officials must provide a written request prepared on their agency letterhead stating the reason for the certified copy, include a copy of the documentation evidencing the need. The applicant must include a clear copy of their agency ID badge. Note, certain state agencies must apply directly to the State office

Non-Attorney Legal Interest

These applicants must provide documentation establishing clear legal interest to the Decedent. Examples include but are not limited to: Both the applicant and the Decedent named as joint property or title owners, shared financial accounts, the applicant is named beneficiary on Decedent’s insurance policies, Will or Trust

Genealogy

Arizona is a closed records state and this means that an individual seeking a record that is not yet public must provide proof of their eligible relationship to the Decedent or provide legal or other vital interest. If the requested record is public, the applicant may apply to the State office

Funeral Director

A licensed funeral director may only apply on behalf of an eligible family member as defined above

Private Investigator

These individuals must provide documentation of their business relationship with an eligible applicant, include proof of relationship or legal interest with the Decedent in addition to meeting the application requirements listed above

Fees


    $20.00 - Per certified copy

 

    $30.00 - For corrections. Fee includes the corrected certified copy

 

    $  5.00 - Non certified copy for Gov’t Agency use only

 

Accepted Forms of Payment


    MasterCard and Visa

 

    Money Order

 

    Cashier’s Check

 

    Cash is only accepted in person

 

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Three Locations:

 

Central Phoenix
3221 N 16th St
Phoenix AZ 85016
Click for Directions


East Mesa
4419 E Main St
Mesa AZ 85205
Click for Directions


West Phoenix
3003 W Thomas Rd
Phoenix AZ 85017
Click for Directions

 

Contact and Hours:

Ph: 602-506-6805
Hrs: 8:00am-4:30pm

Please arrive by 4:00pm

 

Fees:

$20.00-Certified Copy
$30.00-Corrections
$  5.00-Non certified copy for Gov’t Agency use only

 

Forms of Payment:
• Visa or MasterCard
• Money Order
• Cashier’s Check
• Cash
(in person ONLY)

 

How to Apply:
• In person
• By Mail
• Online (fees apply)